Finance/Accounts Officer - Alfalah Development Foundation

Job Opening Date:

2015-01-07



Last Date to Apply:

2015-01-09



Description:


Job Purpose / Summary: The Finance/Accounts Officer will responsible to assist in smooth operations of the accounts and finance activities and maintenance of financial records. To assist and coordinate the effective management of finance and general administration functions in head office, projects and programs, Finance/Accounts Officer will support Manager Operations in financial record keeping, donor reporting and ensure that financial reports are effectively used. Duties and Responsibilities: 1. Bank/Cash Payments Finance/Accounts Officer will be responsible for making cash and bank payments in accordance with financial procedures of the organization (or donor if required) and will ensure proper supporting documents available with the voucher and availability of the budget. Performance Standard • Collect and examine supporting documents for payments a. Supply Request b. Request for Quotation c. Quotations d. Quotations/Bid Analysis form e. Purchase Order/Agreement f. GRN g. Invoice h. Copy of Cheques i. Receipt acknowledgment on supplier letter head • Ensure that documents and signatures are valid. • Prepare payment vouchers, and receipt vouchers. • Prepare cheques/payment orders and ensure that they are properly delivered. 2. Salary payments Finance/Accounts Officer will be responsible for preparation of monthly staff payroll and payment of the salary to staff and ensure proper supporting documentation available. Performance Standard • Proper payroll sheet with columns of additions, deductions and net salary • Tax is deducted on payroll • Supporting time sheet available with the vouchers • Attendance sheet • Leave record • Payment of salary through bank transfer or cross cheque • Receipt acknowledgement from staff 3. Bookkeeping and Financial Reporting Finance/Accounts Officer will ensure that staffs adhere to internal controls; make necessary accounting adjustments and keep books of accounts as per standard procedures. S/he will review field books of accounts. S/he will do day to day payments, adjustments. S/he will coordinate internal/external audits. S/he will be responsible for donor financial reporting. Performance Standard • Record all transactions, on manual/computer systems as appropriate. • Proper Ledger available for each budgeted head • Maintain Cash Book • Maintain Bank Book • Maintain float, loan and salary advance registers. • Bank and Cash reconciliation statement • Midterm Financial report • Final financial report 4. Manage the petty cash: Finance/Accounts Officer will be responsible for managing for petty cash for day to day cash payments. Performance Standard • Ensure that supporting documents/signatures are valid. • Prepare petty cash vouchers. • Be responsible for petty cash held in the office. • Prepare Petty Cash Form, and request additional cash as necessary. • Carry out cash count every two weeks. 5. Proper filing: Finance/Accounts Officer will be responsible for proper finance filling. S/he will be responsible for keeping all financial record in an effective and efficient manner Performance Standard • Ensure that all accounts records are filed in an orderly manner. • Produce bills for staff use of vehicles, photocopier and phone. • Personal file or properly managed • Copies of all agreements PERSON SPECIFICATION Essential: • Qualification: MBA (Finance) or M. Com or equivalent • At least three years’ relevant work experience • Must be computer literate with a comprehensive knowledge of MS, Excel and QuickBooks • Good communication & team building skills Desirable: Qualified profession accountants will be preferred Experience in logistics, procurement, taxation and audits Knowledge of development issues & concepts Can work under pressure Special Skills, Aptitude or Personality Requirements: • Active team player • Adaptable and flexible. Willing to travel to remote field areas with basic living conditions • Ability to regulate own time and perform to deadlines. • Command of MS Office. Experience on accounting programmes like QuickBooks will be a plus. • Capacity building and training skills • Good interpersonal and communication skills • Basic financial reporting skill • Basic analytical and problem solving skill Accountability: Accountable as per above mentioned duties and responsibilities Authority: As per duties and responsibilities Performance Standards: Mentioned above against each duties and responsibility respectively To Apply: Alfalah Development Foundation D-2, 3rd Floor, Town Centre Plaza, Abdara Road, University Town, Peshawar www.alfalahdf.org.pk





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